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2018-04-24T06:35:10.294Z
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“Solid waste generation rates are rising fast, on pace to exceed 11 million tons per day by 2100.”The World Bank

That’s like throwing away 22 million grand pianos every single day. Let that sink in.

You know that you want to help make a positive environmental impact on the planet. Maybe you’re already mindful of recycling and producing less trash. You’ve cut down on eating out, started composting, and even begun to carpool. How can you make your life even greener?

As fierce supporters of adopting a paperless life, we’re here to help you reduce your carbon footprint even further. Here are five areas you can start tackling.

1. Start with the basics

With a flood of “eco” branded products out there (some of which are misleading), recycling rules that are different in every city, and the guilt you may feel about “doing it wrong,” getting started can be overwhelming. But that’s okay. You don’t have to try to change everything overnight. You’ve got to build habits little by little.

Reducing your single-use plastic is the easiest way to get started. Here are some common things you can replace:

  • Cups and bottles — pick up a stainless steel water bottle, and start using a portable tumbler for your morning coffee.
  • Drinking straws — You can find these in stainless steel too. Sip, sip, hooray!
  • Grocery bags — Cloth bags are reusable, can usually hold more, and won’t rip when you’re...

If you’ve been following Evernote’s blog and Medium publication for any length of time, you know that we don’t prescribe a “best” way to organize your notes. Part of Evernote’s strength lies in its flexibility—offering you multiple techniques for keeping your life on track.

Over the years a lively debate has sprung up between advocates of notebook-based organization and fans of tagging individual notes. We’ve often shared the viewpoint of Michael Hyatt, an outspoken proponent of tags. Now, Evernote Certified Consultant Stacey Harmon makes the case for notebooks. Who’s right? That, dear reader, is up to you.


 

In my years as an Evernote consultant, it has been many times that I’ve seen Michael Hyatt’s blog post, How I Organize Evernote, linked to online and discussed on social media as the de-facto solution for how to organize Evernote.

In his post, Michael goes into detail about how he organizes his Evernote account. He uses only four notebooks in his entire account, and the rest of his organization is based on a fairly complex system of tagging, so he can retrieve notes once he’s created them.

The problem is… tags aren’t the only way to organize Evernote. Yet, the visibility and success of Michael Hyatt often makes it seem to many like tags are the “right” way to organize Evernote. Despite my admiration for Michael Hyatt (I’m a fan!), I disagree with his perspective on organizing Evernote.

Tags are one way to...

If you live in the United States, hopefully some congratulations are in order. You’ve filed your taxes and put another stressful season behind you.

Maybe you took care of it months ago or perhaps you filed just under the wire. But whether you worked with a professional or took a DIY approach, you probably had a few late nights surrounded by piles of paper and tiny little receipts. It’s like a journal of the previous year as seen through the eyes of a messy paper trail. What is a 1099-G exactly? Was that flight a business trip? Who is Jordan M? And why did I take her to dinner and spend $126.89? What’s more is that every situation is different. Maybe you got married or moved across state lines last year. Perhaps you have a 9-5 with a gig on the side. Or maybe you’re self-employed.

Regardless of your circumstances, preparing your tax return is usually a tedious, soul-numbing experience that’s also, for many of us, full of anxiety. But it doesn’t have to be that way. You can take the pain out of tax season by staying organized all year long. With proper planning (and a trusty Evernote account of course), April 15, 2019 won’t exactly be a holiday, but it will be a lot easier.

Tracking everything down is easy when it’s all in one place

One of the biggest hurdles when it comes to preparing your taxes? Just knowing where everything is.

You have to organize all your...

“Where did the time go?”

“Will you look at the time!?”

“Time flies when you’re having fun.”

If you have the alarming feeling that time is actually speeding up, that somehow your days are getting shorter while the list of things you need to do is getting longer, then you’re not alone. But although time itself isn’t really speeding up, you’re not imagining things, either. We are, in fact, being bombarded with more data, more communication, and more interruption than ever before, creating ever more demands on our limited time and attention. That can leave us burned out and feeling as though there simply aren’t enough hours in the day for us to achieve everything we need—and want—to do.

If it’s not one thing, it’s three

You probably already know the feeling: There’s 150 emails you haven’t answered. Slack is blowing up. Client calls are always urgent (obviously). Lunch? Not a chance—and that third coffee certainly isn’t helping. You can’t find the files you need so you’re left chasing your tail, going around in circles. And at the end of the day, all you’ve really done is move some data from one place to another, hoping you’ve connected enough dots that something, somewhere actually happens.

Dr. Beat Bühlmann has a name for this problem: Triple Overload.

As the name suggests, Triple Overload is a multifaceted problem—three separate yet interconnected issues that plague almost every company. Each is a direct result of the explosion of information and technology that has come to define the modern world....

Most of us probably agree that teamwork is essential to achieving big things. It’s pretty hard to go it alone. But in the same breath, we can also acknowledge another truth: sometimes, teamwork is just painful.

We’ve all had that sinking feeling that our team is reinventing the wheel or spinning in circles. We’ve struggled while hunting for that file, trying to remember which tool someone used to send it to us. We’ve worked hard on a project, only to discover that it’s already been done—or even worse, that another team is currently working on the exact same thing. And we’ve watched as more meetings crop up, slowly taking over our calendars (and taking our sanity along with them). This all adds up to a lingering, deflating sense of frustration towards teamwork, complete with sarcastic jokes and eyerolls.

It’s often tempting to look for quick fixes. Maybe you’ll knock a few meetings off the calendar or send out more status report emails. But that probably won’t get you very far. Because there’s something deeper going on here. These are all just symptoms of a broader problem. The real issue comes down to two things: communication and transparency.

The antidote? Take small steps right now to start taking the dysfunction out of collaboration. Here are some quick tips on how to make it happen:

1. Improve communication

Communication is at the core of collaborating, but we somehow both talk too much and share too little. We have too many ineffective meetings, yet we fail to...

This article originally appeared in Fast Company.


 

I have over 10,000 notes in my Evernote account, including everything from work to-do lists, goals, and meeting materials to bills and my children’s artwork. That may sound like a jumbled nightmare, but I’ve figured out how to make it all work for me.

After all, it would be a shame if I couldn’t. As the CEO of Evernote, it’s my job to help others control information overload and gain back a little more time in the process. Here are a few of the ways I’ve learned to stay organized and productive, both inside Evernote and in the wider world.

Assign each weekday a theme

It’s easy to get sucked into an endless cycle of emails and obligations. To avoid falling into this trap, I assign a “theme” that I focus on each day.

Mondays are for taking care of the business side of Evernote. This typically involves weekly leadership meetings and one-on-ones with my team, where I help solve problems, move things forward, and discuss ideas about how to innovate or move faster.

Tuesdays are blocked off for a weekly all-hands meeting with the entire company, including our global offices, which join via video stream. This meeting is about celebrating our employees and their accomplishments as well as ensuring we’re all on the same page when it comes to our strategy and long-term mission.

Wednesdays are reserved for marketing and our go-to-market efforts. We’re lucky because most of Evernote’s growth is...

Have you ever heard of The Bacon Podcast? Inc.com voted it one of the top 35 business podcasts of all time. The podcast is released twice a week, and topics include everything from social media, to content marketing, SEO, and more. There are over 350 episodes and people around the globe rely on it to polish their digital marketing skills.

The Bacon Podcast is written and produced by Brian Basilico, a well-known and highly respected web marketing professional. He has been on the beat for over twenty years and was, in fact, an early innovator in the web marketing space.

So what’s with the bacon? Brian says he wants “to make your business sizzle,” and Evernote is his favorite tool for turning up the heat: “If your business needs more organization, searchability, and share-ability, you should be using Evernote.”

Sharing with clients, one at a time

Beyond the podcast, Brian also does one-on-one consulting and marketing webinars. He has built his business by staying organized and being able to focus on each client individually.

One of the features Brian uses all the time is notebook sharing. He creates a notebook for each client and shares it with them exclusively. It makes each relationship personal. The shared notebook is a singular, go-to place for everything Brian and his clients need to share. And for reference 24/7, desktop or mobile, every coaching session lives in the client’s notebook.

“Every time we meet, I create a new note and I...

With the coming of spring, many of us are thinking about cleaning up our homes or physical spaces. But it’s also a good time to take stock of our goals, our habits, and even our careers. Because that’s what “spring cleaning” is really all about: regaining control of our environment and our lives.

This is important. Too often we let life become something that happens to us, rather than something that comes from within. We forget that we can be in control of ourselves. And we forget that the people around us can help, if only we take the time to build strong relationships.

So how do we break out of our ruts and regain clarity? How do we reclaim those dusty, forgotten goals we might have set back in January, or even decades ago? And how do we build the trust and influence that will get others on board, so those goals can become a reality?

For the latest episode of Taking Note, the Evernote podcast, we spoke with two experts who can guide us there.


Taking Note: S2 E2 — Michael Hyatt & Marvell Allen

Length: 49 minutes
iTunes | SoundCloud | Overcast | MP3 | RSS


 

Michael Hyatt: “Life is integrated. You can’t compartmentalize.”

In his new book, Your Best Year Ever: A 5-Step Plan for...

Mark your calendars: Evernote is launching a spring tour across England together with Think Productive, one of the world’s leading providers of time management training and consultancy. To address the question of “Why are we always so busy?” the teams behind Think Productive and Evernote are joining forces and inviting you to a series of evenings dedicated to exploring the intersection of psychology and technology.

Here’s where we’ll be

Manchester
Where: The Studio
When: Monday, April 9, at 6:30 PM
Reserve your spot »

Birmingham
Where: The Engine
When: Monday, April 16, at 6:30 PM
Reserve your spot »

London
Where: General Assembly London
When: Thursday, April 19, at 6:30 PM
Reserve your spot »

Bristol
Where: Priory Road Complex
When: Monday, April 30, at 6:30 PM
Reserve your spot »

Here’s who you’ll be hearing from

Graham Allcott is an entrepreneur, author, speaker, podcaster, and the founder of Think Productive. He is the author of three books, including the global bestseller How to be a Productivity Ninja, and recently launched a new podcast “Beyond Busy”, which explores work-life balance and how people define happiness in their lives.

Dr. Beat Bühlmann is the General Manager EMEA of Evernote, the author of two books on digital transformation and virtual team management, and the creator of the Swiss PDP Approach—a semi-structured approach that can be customized and applied to both personal and...

You know the feeling: Someone on your team announces at the staff meeting that she’s leaving the company for a new job.

You’re happy for her. Really. But you’re also thinking about the extra work, interviews for a replacement, and general stress that’s about to come your way. And in a few months, you know you’ll soon find yourself at yet another farewell event as someone else moves on to new opportunities.

And there’s a deeper level of dread, too. Because while losing your work friends is tough, this constant turnover has an even bigger impact on how teams function.

Turning over teams

When enough people leave, it can suddenly feel like a brand new team. No one remembers what the company did for that campaign four years ago, because everyone who worked on it is long gone.

In today’s work environment, this type of turnover is becoming more and more frequent. It’s not uncommon for workers to put in a few years before moving on. And we’ve all read those articles about the ‘job hopping’ ways of millennials, suggesting that this trend will only intensify in the future. Add in a revolving door of contractors and freelancers, and the whole thing starts to get pretty messy.

Adding up lost work and time

There’s an old saying that ‘you can’t take it with you when you go.’ But we all know that departing employees take a considerable amount along with them as they head out the door—experience, previous work, culture. That’s because in...

We all know the challenge of keeping colleagues up to date in an office setting. When those people have to manage information out in the field, the challenge is that much harder.

Consider the case of the Meihan Kintetsu Bus Co., which operates a fleet of charter and sightseeing buses. They needed a way for all their tour guides to share knowledge with each other and keep up with the latest information from headquarters.

Shared information = happier customers

Their solution? They gave each tour guide an iPad loaded with Evernote Business. The company then created a repository of information, organized by region. The knowledge is constantly updated, always in sync, and easily accessible by their team, anywhere and anytime.

Check out the video above to see how Meihan Kintetsu’s guides upload new photos, details, and customer feedback from the road. Meanwhile, the central office keeps the business rolling smoothly by sharing documents and manuals, all in Evernote Business. The result is a better-informed company and, ultimately, happier customers.

 

Start a free trial of Evernote Business »


 

A version of this post originally appeared on the...

It’s easy to forget how ‘modern’ our modern technologies really are. The smartphone era is only 11 years old; the World Wide Web less than 30. Even the personal computer only dates as far back as the mid-1970s.

Clearly, we’ve come a long, long way in 40 years.

While computers are orders of magnitude faster and more capable than they were a few generations ago, and digital storage is vastly more expansive, the human brain doesn’t evolve at a similar pace. Our brains are still wired for survival in the world as it existed thousands, if not millions, of years ago: find food, raise a family, don’t get eaten by a lion. No wonder so many of us feel unprepared to process the sheer level of data that now bombards us daily.

The problem of “Information Overload”

Today we are witnessing the democratization of data. While most corporate knowledge was once stashed away on paper hidden in file cabinets and archive rooms, it is hardly hyperbole to say that the sum of all human knowledge is now only a few mouse clicks away. The flipside to that access, however, is that people are overloaded with information: files, notes, images, websites, business cards, emails, voicemails, and more. In fact, IDC estimates that today’s knowledge workers spend an average of 2.5 hours each day simply looking for the information they need. That’s time spent not doing actual work! We have seen such an explosive growth of data in recent years...

And just like that, South by Southwest (SXSW) is over. If you struggled to keep up, you wouldn’t be alone. Mixing music, technology, and film with the keynotes and panel discussions of a conference, SXSW was 10 days of funky vibes, innovative trends, and inspiring conversations (not to mention breakfast tacos and Texas BBQ).

“Hosting such a widely diverse collection of interests in one place inevitably produces chaos,” said Evernote CTO Anirban Kundu, who was a speaker this year, as was CEO Chris O’Neill. “But SXSW amalgamates and organizes that chaos like no other event.”

Amalgamating and organizing chaos? Sign us up. Evernote staff took notes at more than 50 sessions this year across the Workplace, Intelligent Future, and Brands & Marketing tracks, capturing words, photos, audio, slides, and PDFs. So if you missed some sessions or weren’t able to attend in person, we’ve got you covered.

Here are some of the best insights we heard at SXSW. For more, check out all of our session notes—and look for the “Save to Evernote” button so you can save them forever with a click.

How teams and individuals are upending business as usual

“I don’t think the Beatles wrote ‘Hey Jude’ in a meeting room with bullet points.” — Torkel Mellingen, VP of Design, Cisco

In Collective Tech Experiences & the Future of Teams, Cisco’s VP of Design Torkel Mellingen made some provocative claims, including that ‘meetings are dead’ and that...

Throughout the years, great thinkers from Charles Darwin to Michael Jordan (yes, that Michael Jordan), have spoken eloquently of the virtues of teamwork. Even Steve Jobs, a man famous for his single-minded vision, once said “Great things in business are never done by one person; they’re done by a team of people.”

Despite this lofty rhetoric, however, business teams often struggle from a lack of commitment, communication, and purpose. All of which begs the question:

If teamwork is so great, why is working in a team so hard?

What’s wrong with teams today?

Brooks’ Law: Adding more people to a late software project makes it later.

In his groundbreaking book, The Mythical Man-Month: Essays on Software Engineering, author Fred Brooks observed that adding members to a team led to additional communication and coordination overhead, as the lines of connection and responsibility increased. This effect was so pronounced that it became known as Brooks’ Law: Adding more people to a late software project makes it later.

Although Brooks’ focus was on software development, his ‘law’ holds true for any group working toward a common goal: As teams grow in size, it becomes increasingly difficult to keep everyone on the same page. Emails may go unnoticed, announcements may be overlooked, and it can be almost impossible to schedule full team...

Every March, millions of otherwise sane Americans succumb to the peculiar ritual of watching college students play basketball. They fill out brackets predicting the winners. They dress in their favorite school’s colors. And, for three mad weeks, they binge-watch games, many of which occur during working hours.

While not everyone falls under the spell of the NCAA Men’s Basketball Tournament, enough folks do (70 million people fill out brackets, according to ESPN) that it has a noticeable impact on productivity, costing companies between $1.3 and $4 billion each year. It’s not hard to see why: few people’s daily grind can match the drama of watching a scrappy underdog beating a hyped favorite.

With all those games on all those screens around the office, and phone alerts telling you who just beat whom, it may seem that your company faces only two choices: crack down and restrict any access (and we know how well that idea might go over), or throw in the towel, let you do whatever you want, and lose valuable work hours to hoops. But while getting paid to goof off for a few days may sound like fun, it won’t get your work done.

There are actually ways of finding the happy medium of an efficient office and hoops-happy employees....

In her book, Navigating the Career Jungle: A Guide for Young Professionals, author and career advisor Jacqueline V. Twillie starts out with one of those pieces of common sense advice that should be obvious, but really isn’t.

After explaining that networking is not about collecting business cards, but actually connecting with people, she points out that forging meaningful connections takes work. In order to impress potential employers or customers, “you must go into an event prepared and ready to seize an opportunity.”

Preparing to make what you’re worth

This emphasis on preparation is one keystone of Jacqueline’s mission. Helping young professionals get ahead is another. And while she has practical advice that any employee can use to negotiate a salary or a raise, her passion lies in working to end America’s persistent gender wage gap, in which women are commonly paid less than men for equivalent work. “It’s what I am meant to be doing,” she says.

Jacqueline’s approach draws upon her personal experiences working for organizations as diverse as AT&T and the Centers for Disease Control. She has also worked for an IT staffing and recruiting company, helping Fortune 500 companies find the right person for the right job. Throughout her corporate experiences, she has seen gender pay disparity first-hand.

“Women need to be educated on the wage gap, because there are...

Technology, art, music, film, and innovation will collide in Austin, Texas this week, overlapping in unusual ways to bring together creatives and thinkers from all walks of life. Welcome to South by Southwest (better known as SXSW), the annual conference that explores what’s around the corner in a wide range of fields.

Running from March 9–18, this year’s conference spans 24 tracks of programming, with speakers ranging from acclaimed director Darren Aronofsky and author Ta-Nehisi Coates to philanthropist Melinda Gates and London mayor Sadiq Khan. Evernote will be there too, and we’re going to be busy.

We’re happy to share that this year Evernote will again serve as the official note-takers of SXSW. We’ll be capturing and sharing the best insights from more than 50 sessions in the Workplace, Intelligent Future, and Brands & Marketing tracks, covering speakers from companies including Facebook, Google, Airbnb, The Wing, Cisco, Pandora and more. You’ll even be hearing from members of the Evernote leadership team—our CEO Chris O’Neill and CTO Anirban Kundu will each be offering their views on the future of the tech industry through sessions in the Workplace track.

Want a sneak peek from Chris and Anirban? Take a listen to...

Today, information is increasing in both velocity and volume. As a matter of fact, data doubles every 14 months, creating a challenge for individuals to stay on top of the things that matter. The problem is compounded with teams of people. We spend roughly a quarter of our lives at work, 80% of our time in communication with others, and 2.5 hours each day searching for “the right” information. The way people currently work is broken, and as the speed of business increases and the DNA of highly effective teams evolves, people need a way to work in one place, share knowledge, information, and keep work organized.

Our users have provided invaluable feedback and we’ve listened. Say hello to Spaces, new in a reimagined Evernote Business.

Turn ideas into action

Spaces in Evernote Business helps teams more effectively turn their ideas into action and move projects forward. As a home for all your team’s work, Spaces get everyone on the same page by effortlessly surfacing the most relevant and up-to-date information to each member of your team. And, by saving your ideas and inspiration forever, your team won’t lose work or duplicate past efforts.

Work effortlessly with others

Most people think of Evernote as the leading personal productivity product. However, beyond personal use, we recognize that great work and big changes come from both individuals AND teams. Equally, your best work doesn’t live in just one document, whiteboard idea,...

If you think that Evernote is a good place for taking notes, you’re right. But if that’s all you do with it, you’re missing out. Evernote can be your go-to tool for organizing your whole life, but first, you have to get it in there. Here are nine different ways to start.

1. Drag and drop

The easiest way to save documents, images, or other files on your computer to Evernote is to simply drag and drop them. If you drop them into the note list, Evernote saves each file as a new note. Or you can attach files to an existing note by dropping them right in. See our quick tutorial on adding content to Evernote for Windows and Mac.

Learn all about attachments in notes »

2. Save emails to Evernote

Did you know your Evernote account includes an email address? Save that address as an email contact, then forward important messages to add them to Evernote. It’s an easy way to organize email conversations alongside notes related to the same topic.

Learn about saving email to Evernote »

3. Google Drive, Meet Evernote

Many Evernote fans also love Google Drive. What’s not to love? You have an entire office suite at your fingertips, and it’s easy to use from virtually anywhere. Best of all, Evernote and Google Drive work together.

Try this: Copy a Google Drive link into...

Your relationship with Evernote is getting serious. Take the next step. How do you know when it’s time to put a ring on it? There are a lot of compelling reasons to upgrade to Evernote Premium, and they’re as unique as the ways you use it. How do you know when the time is right?

  1. You want Evernote with you wherever you go.

The free version of Evernote lets you sync across two devices. For most people, that means a computer and a phone. But what if you want it on your home computer, work computer, work phone, personal phone, and your tablet? If you depend on Evernote to keep you synced everywhere, Premium lets you add it on unlimited devices.

Pro tip: Accessing your account from the web on any computer doesn’t count toward your devices, but there are more fish in the sea. Why limit your options? You can do a lot more with the desktop or mobile app. So be sure to install the Evernote on all your devices.

  1. You’re putting more and more of yourself into Evernote.

Evernote isn’t the garage where you store old stuff you might need someday. Evernote is more like a personal search engine to help your information stay vibrant and relevant to your life every day. That being said, the free version of Evernote caps your uploads per month at 60 MB. If you’re hitting your quota early, it’s time to upgrade. With Premium, you get a 166 times more room every month...